![]() They can also see the availability of other invitees, alongside their own response. Right-click an existing calendar group to create or open a new calendar in the group, or to rename or delete the group. Type a name for your new calendar group, and then press Enter. They can choose the following for each slot: In the calendar navigation pane, right-click My calendars and then select New calendar group. When your attendees see the invite, they’ll see a list with the times and dates you’ve proposed. You can move the calendar dates along and choose multiple options when you all appear to be free.A panel will open up on the right to show you your availability and theirs on the day you’re considering for the meeting.Click New Meeting Poll from the top menu (to the right).Open your calendar and click a timeslot to set up a new meeting, and add the attendees you want to invite.Next time you want to schedule a meeting: The FindTime Reply with Meeting Poll should have appeared in the Home tab.You need to have Outlook 2016 or Outlook 365 to use it. How to install FindTime for Outlook on your PC Sends everyone a final meeting invite once a consensus has been reached.Invites your attendees to vote on their preferred slot.Makes it easy to see the most available slots in everyone’s calendar.Use this instead of free Doodle Polls as it allows syncing with your Outlook calendar – something free Doodle does not. As a meeting organiser you can send multiple time options through FindTime. ![]() When you're done setting up your meeting, click Send.FindTime is an Outlook add-in for arranging meetings. When you add a recurrence pattern to a meeting request, the Meeting menu changes to Recurring Meeting. If you want to make the meeting recur, on the Meeting menu, in the Options group, click Recurrence, select the recurrence pattern, and then click OK. You can also manually select a time on the free/busy grid. To select any one of the suggested times, click the time suggestion in the Suggested Times pane. The best meeting time appears at the top of the pane. The Suggested Times pane locates the best time for your meeting, which is defined as the time when most attendees are available. Select an available room to add the room to the Scheduling Assistant and to the meeting as a recipient. These lists are set up by your Microsoft Exchange or Microsoft 365 administrator. Use the Show a room list drop-down to pick a list of rooms. Select the Room Finder button to the right of the Location field or select Browse with Room Finder at the bottom in the list of suggested locations. In a new meeting, select the Scheduling Assistant button on the ribbon. ![]() You can see what times your attendees have conflicts. To select an optimal time for all of your attendees, use the Room Finder in the right column. Select an available time for all of your attendees. Times that your attendees have a tentative appointment are shown in a light blue hashed block, and times outside of your attendees' working hours are shown in light gray. ![]() Times that your attendees are busy are shown in dark blue. If you want to add more attendees, you can type their name in any blank row in the Scheduling Assistant. You'll see a row for every recipient you entered in the To box. Select Scheduling Assistant from the Ribbon. In the Subject box, enter a description of the meeting or event. To find availability for people and rooms, select the Scheduling Assistant button on the ribbon, then select AutoPick and choose the appropriate criteria.įrom the Inbox, select New Items > Meeting or in the Calendar, select New Meeting. You also can use the keyboard shortcut Ctrl+Shift+Q to create a new meeting request. If the meeting has multiple attendees and busy conference rooms, it can be difficult to find a time that works for everyone. These conference rooms are set up by your Microsoft Exchange or Microsoft 365 administrator. In a new meeting, add the Required attendees, the Start time and the End time, then click the Room Finder button at the end of the Location field.Īlternatively, you can click in the Location field and select Browse with Room Finder at the bottom in the list of suggested locations.Ĭhoose the room specifics on the Room Finder. For more information on WebView2, see the admin documentation: Microsoft Edge WebView2 and Microsoft 365 Apps. Room Finder has a dependency on WebView2, which started rolling out to Microsoft 365 applications on April 1, 2021, version 2101 (Build 13628.20274) and higher. Note: The new Room Finder was first available in Outlook for Microsoft 365 starting in Version 2012 (Build 13530.20316).
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